Policies and Procedures

Child Protection Policy

This policy informs Global London College staff of their responsibilities when working with children.

A child is defined as a person under the age of 18 (The Children Act 1989).

For the purpose of this policy document the term ‘child’ will be used to describe all children and young people under the age of 18 years old participating in Global London College led activities. The term ‘staff’ will be used to describe the administrative and academic staff in the employment of Global London College.

The Global London College board should implement this policy using the following guidelines when conducting any work or training that will involve children. This will protect the safety and the well-being of children engaged and that of the aforementioned Global London College staff.

All Global London College staff must go through an enhanced DBS check and be seen to have no criminal record that would cause any concerns in their suitability to work with children – i.e. no record of physical violence or illegal sexual behavior.

For all Global London College training and events involving children at least one member of staff should lead on child protection, raising awareness of this policy and its guidelines among other Global London College staff and where appropriate the children.


EU under 18s will be in groups between 10 – 15 accompanied by tutors from their school / country of origin.


The “Lead member of Staff” referred to in this Policy is the Welfare Officer and in her absence welfare support officers.


Children’s Rights

All children have needs and rights:

● The need for physical care and attention

● The need for intellectual stimulation

● The need for emotional love and security

● The need for social contact and relationships

● The right to have their needs met and safeguarded

● The right to be protected from neglect, abuse and exploitation

● The right to be protected from discrimination

● The right to be treated as an individual


In our provision for children Global London College will ensure that:

● The welfare of the child is paramount.

● All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.

All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

● All staff have a responsibility to report concerns to the appropriate child protection lead member of staff.


Policy statement

Global London College staff have a professional duty to take such steps that, in the circumstances of delivering training where children are present they are reasonable to see that the child is safe from harm while involved in Global London College training activities. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be take into account. Global London College will ensure the safety and protection of all children involved in its activities through adherence to the Child Protection guidelines it has adopted.


Policy aims

The aim of Global London College Child Protection Policy is to promote good practice:

lProviding children and young people with appropriate safety and protection whilst a learner on a Global London College training course

lTo allow Global London College trainers to make informed and confident responses to specific child protection issues.


Policy implementation

Global London College Child Protection Policy will be implemented by adhering to the policy guidelines contained within this document. All Global London College trainers who work with children must comply with this Policy.


Global London College trainer’s recruitment, support and training

For Global London College trainers working with children, safe recruitment will be ensured by checking their suitability to work with children (those recruited to work with children may be existing trainers).

Global London College trainers and assessors are selected on their suitability for the activity requirements and responsibilities and their ability to demonstrate that they can work safely with children. Child protection procedures are explained and training needs are identified

Global London College trainers and assessors are given a copy of the Child Protection Policy.

Awareness of child protection issues will continue to be addressed through on-going training.


Global London College Trainer Conduct

All staff should demonstrate exemplary behavior in order to protect themselves from allegations of misconduct. Trainers should maintain their standards of behavior therefore acting as a role model.

The following are common sense examples of how to create a positive culture and climate:


Good practice for trainers is identified as the following:


lAlways work in an open environment (e.g. avoiding private or unobserved situations and encouraging open communication with no secrets). Never allow yourself to be alone with the learner. There may be rare occasions when a confidential interview or a one-to-one meeting is necessary and in such circumstances, the interview should be conducted in a room with an open door or visual access. Where this is not possible, the member of staff should ensure that there is another adult nearby. Never make gratuitous physical contact with a learner. For example, there may on occasions be a distressed learner who requires comfort which perhaps may include physical comforting. Trainers should use their discretion to ensure that it is appropriate and not unnecessary or unjustified contact. Be cautious about physical contact in games. Where physical contact is inescapable (e.g. Global London College professional training course exercises or demonstrations) trainers should be aware of the limits within which such contact should take place and of the possibility for misinterpretation of such contact.

lTreat all children equally, and with respect and dignity. Global London College Professional Training will take positive action to eliminate discrimination against any person or group of people. Trainers should ensure that children are protected from discrimination on any grounds, including ability and challenge discriminating comments and behaviour. Activities should be designed to include all children and to promote positive attitudes towards differences.

lBe clear about what the objectives of the activity are before it begins and always put the welfare of each child first.

lBuilding balanced relationships based on mutual trust which empowers children to share in the decision-making process.

lConducting yourself in a manner that sets a good example to the learners. Be an excellent rote model e.g. not smoking or drinking in the company of/whilst responsible for children.

lGiving enthusiastic and constructive feedback rather than negative criticism.

lNever using physical force against a learner, unless it constitutes reasonable restraint to protect him/her or another group or to protect property. If it is necessary to restrain a learner because they are an immediate danger to themselves or others or to property then the minimum amount of force should be used for the shortest amount of time. Remain calm and get the attention and support of staff, colleagues. The incident should be recorded in writing, with a witness statement (where possible), immediately afterwards.

lNever using physical punishment.

lAlways refer any problems to the child protection lead member of staff when working in venues provided by the lead organisation.

lPractices never to be sanctioned:

lEngaging in rough, physical or sexually provocative games, including horseplay.

lEngaging in any form of inappropriate touching.

lSexually suggestive comments to a child, even in fun.

lReducing a child to tears as a form of control.

lAllegations made by a child to go unchallenged, unrecorded or not acted upon.

lDo things of a personal nature for children or disabled adults that they can do for themselves.

lInvite or allow children to stay with you at your home or arrange meetings outside of the training venue.


What is abuse?

Definition of Child abuse

A term to describe a range of ways in which people, usually adults, harm children. Often the adult is a person who is known and trusted by the child.

Child abuse is neglect, physical injury, sexual abuse or emotional abuse inflicted or knowingly nor prevented, which causes significant harm or death. NSPCC (1999)

Issues of Disclosure

Becoming aware of abuse can cause a multitude of emotional reactions, which are personal to each individual. Whatever the reaction and however the abuse has become apparent, actual or suspected, it must be responded to in the correct manner according to the procedure outlined here. Even if the truth of the disclosure is uncertain, an appropriate response needs to be made. A response in accordance with the procedure outlined here will be supported by Global London College Professional Training.



The primary responsibility of the person who first suspects or who is told of abuse is to report it and to ensure that their concern is taken seriously whilst adhering to the dos and don’t above The incident should be reported immediately to the lead member of staff who is then responsible for dealing with allegations or suspicions of abuse. In this case, as subcontractors this would be the organisation that we are delivering Global London College for. In this instance, contact e.g. frontline staff, project manager, mentor, teacher. Global London College trainers must never attempt to deal with a suspicion, allegation, or actual incident of abuse by himself/herself.


Reporting suspected, alleged or actual Incidents of abuse

It may sometimes be difficult to accept that something that has been disclosed in confidence by a child or anyone else should be passed to a colleague. However the welfare of the child must stand as paramount and you therefore have a duty to report suspicions, allegations or actual incidents to the designated member of staff.


Information should also be reported if you, yourself have concerns that a child may be sufficient harm or at risk of abuse, even if you are unsure about your suspicions.


Once the initial report has been made, the lead member of staff, will consult with the relevant statutory agencies:

lSocial Services emergency duty team

lNSPCC child protection helpline: 0808 800 500

lThe following information may be required:

lGlobal London College trainer name, address, telephone number, position

lMake sure you have these details to hand e.g. name, DOB, address, home telephone number, college.

lWhat the reasons are for contacting e.g. the suspicions, allegations, what has been said, giving details at times and dates and the child’s emotional state, or what the child has said in response to the suspicious/concerns. Make a clear distinction between what is fact, hearsay and opinion.

lWhat’s been done so far?

lWhere possible referral to the police or social service should be confirmed in writing within 24 hours and the name of the contact who took the referral should be recorded.


Updated: 24 February 2020